Facilities Management Administrator Full Time NEW

Broadline Recruiters are seeking an organised, proactive and detail-oriented Facilities Management Administrator to join a client of ours growing Facilities Management (FM) team.

The successful candidate will play a key role in supporting the day-to-day administration of multiple facilities management contracts across the south of Ireland. Working closely with the Facilities Coordinator, Contracts Manager, operational teams, subcontractors and clients, you will help ensure that jobs are logged and tracked accurately, compliance records are maintained, reports are delivered on time and completed works are properly documented for invoicing.

Key Responsibilities

• Helpdesk & Job Logging: Manage phone and email enquiries, log maintenance requests, update clients and escalate urgent issues.
• Job Records & Close-Out: Check completed jobs for required documentation and follow up on missing paperwork or remedial actions.
• Compliance Administration: Maintain contract files, monitor certificate expiry dates and ensure subcontractor documentation is up to date.
• Client Reporting: Prepare monthly contract reports, winter gritting reports and quotations for additional works.
• Purchasing & Invoicing: Raise purchase orders, check subcontractor invoices and prepare completed works schedules for billing.
• General Administration: Maintain organised records in SharePoint and provide administrative support to the wider Facilities Management team.

What We Offer

• A permanent position within a growing Facilities Management division.
• Annual salary of €37,000–€40,000, plus a performance-related bonus.
• 5% employer pension contribution.
• 20 days’ annual leave.

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• Access to a free online GP service.